Reporting To: Snr HR Manager and Marketing Director

Hours per Week: 38

Location: Sydney

Status: Temporary Contract : Full Time Hours

ADMINISTRATION DUTIES
* All office supplies orders : Office Choice
* General reception duties
* Food orders and reservations : any orders for events, meetings etc
* Milk orders
* All TNT, FEDEX and normal Post
* Distribute mail into pigeon holes each day
* Collecting mail from PO Box daily
* Stocking fridges and cupboards daily
* Calendar management for rooms available
* Phone List : communicating with new staff to keep the phone list up to date
* Business Cards : new starters and new positions : Order
* Creating and submitting expense reports for executive team
* Booking travel and amending any travel arrangements for executive team


FINANCE
* Invoices: verifying expenditure for CEO, getting approval and sending to the US
* Filing of invoices
* Sending our remittance slips to clients
* Spending commitment requests
* Finance administration
* Sorting through Accounts list, delete duplicate customers


MARKETING
* Salesforce clean up and update
* Marketing administration
* Event co:ordination
* Assistance with internal and external company event coordination


FACILITIES
* Building Facilities and Equipment Management
* Organise quotes, as required


PROFESSIONAL SERVICES
* Data entry in the PS tracker





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